Administrative Assistant, Occupational Health Department
Part -time role: 2 days a week.
Cognate Health Ltd. is a premier nationwide provider of Occupational Health and Wellness
Solutions. Our Network extends throughout Ireland and we provide Occupational Health
Services to clients across a broad range of sectors.
We are recruiting for a Part- Time Administrative assistant to support the OH dept in a busy
Dublin Hospital.
Main duties and responsibilities:
- Ensure daily routine running of the OH department, including checking the shared mailbox, checking post, filing of notes and other paperwork
- To effectively manage the department’s appointment system efficiently
- The coordination of appointments/Clinics for OH Nurses & OH Physicians
- Manage employee appointment systems, including health screening, doctor’s appointments etc.
- Process necessary paperwork on a regular basis, for example, new starters and leavers
- Preparing medical notes and paperwork for clinics
- Follow up on outstanding medical reports
- Preparing confidential letters and reports
- Maintaining archiving system and appropriate disposal of clinical records
- Maintain electronic filing system
- Support & coordinate wellbeing events and activities
- Compiling and processing invoices
- Assisting with departmental risk assessments, stock control, ordering of supplies
- Organising the department equipment calibration and maintenance
- Administrative support to OH staff as required
Essential competencies/qualifications:
- PC literate with competency using MS Office with Excel, word and outlook skills at intermediate level
- Demonstrable administrative and organisational skills
- Numeracy skills with invoice processing experience desirable, though training is available
- Attention to detail is of high importance for this role
- Effective communication skills and confidence to approach all members of staff
- Demonstrate initiative, self-motivation, self-management
- Flexible approach
- Team worker
Job Type: Part-time
Benefits:
- Bike to work scheme
- Company pension
- On-site parking
- Sick pay
Ability to commute/relocate:
- Dublin, CO. Dublin: reliably commute or plan to relocate before starting work (required)
Work Location: In person
